Professional alternatives to "please be informed" include contemporary options that maintain formality while enhancing engagement. Common replacements range from the direct "please note" and "be advised" to the more collaborative "I wanted to let you know" and "kindly note." Other effective choices include "please be aware," "this is to inform you," and "for your information." These alternatives help modernize business communications while preserving professionalism. Further exploration reveals additional nuanced options for specific contexts.
Is It Professional to Use 'Please Be Informed'?
Many business professionals question whether the phrase "please be informed" is appropriate for modern workplace communications, particularly in emails and formal notices. While this phrase has been traditionally used in business correspondence, current communication standards often favor more direct and engaging language. Professional writing experts generally consider "please be informed" to be outdated and overly formal, potentially creating unnecessary distance between the sender and recipient.
More contemporary alternatives include "please note," "I wanted to let you know," or simply stating the information directly. These options maintain professionalism while fostering a more collaborative tone. When crafting business communications, it's advisable to choose language that balances clarity with approachability, ensuring the message remains professional without relying on antiquated formalities.
Why You Might Use a Different Word To 'Please Be Informed'
Effective communication in professional settings requires choosing language that resonates with modern business audiences. The phrase "please be informed" often comes across as outdated and overly formal, potentially creating distance between the writer and recipient.
Modern professionals favor more direct and engaging alternatives that maintain professionalism while fostering connection. Using phrases like "I want to let you know," "for your information," or simply stating the information directly can achieve better communication outcomes. These alternatives sound more natural and help build rapport with readers while preserving the message's clarity and authority. Additionally, contemporary business writing emphasizes active voice and clear, straightforward language that reflects current communication styles. Choosing updated terminology demonstrates awareness of evolving professional standards and helps guarantee messages are received as intended.
10 Synonyms for 'Please Be Informed'
1. Kindly Note
Best for courteous, formal business communications where you want to maintain a polite yet authoritative tone. This phrase strikes a balance between professionalism and approachability, making it ideal for internal memos and client correspondence. It's particularly effective when introducing important but non-urgent information. The phrase carries a gentle command while remaining respectful of the reader's attention.
Example use:
"Kindly note that the office will be closed for maintenance this weekend."
"Kindly note the updated security protocols effective next month."
"Kindly note our new operating hours during the holiday season."
2. For Your Information
Ideal for distributing general updates or announcements that don't require immediate action. This straightforward phrase works well in both formal and semi-formal contexts, particularly in workplace communications. It's commonly used in emails and memos when sharing company news, policy updates, or general notices. The phrase implies no immediate response is needed but the information is worth knowing.
Example use:
"For your information, we've updated our privacy policy."
"For your information, the quarterly meeting has been rescheduled to next Tuesday."
"For your information, new parking permits will be issued next week."
3. This Serves to Notify
Appropriate for legal or highly formal documents where an official tone is required. This phrase carries weight and authority, making it suitable for contractual notices, formal warnings, or important policy changes. It's particularly effective in situations where documentation of notification might be necessary later. The phrase establishes a clear paper trail of communication.
Example use:
"This serves to notify all tenants of the upcoming building inspection."
"This serves to notify employees of changes to the company benefits package."
"This serves to notify stakeholders of the merger completion date."
4. We Wish to Advise
Best suited for professional services communications, especially in banking, legal, or consulting contexts. This phrase conveys expertise and authority while maintaining a service-oriented tone. It's particularly effective when delivering professional recommendations or important updates to clients. The phrase suggests careful consideration has been given to the information being shared.
Example use:
"We wish to advise you of recent changes to your account terms."
"We wish to advise all clients about our new service offerings."
"We wish to advise you regarding the status of your application."
5. Take Notice That
Used primarily in formal or legal contexts where attention must be drawn to specific information. This phrase carries a sense of importance and urgency, making it suitable for compliance notices or critical updates. It's particularly effective when the reader needs to pay special attention to the information that follows. The phrase leaves no ambiguity about the significance of the message.
Example use:
"Take notice that construction will begin on Monday."
"Take notice that your subscription will expire in 30 days."
"Take notice that all submissions must follow the new guidelines."
6. We Would Like to Inform You
Perfect for customer service communications and formal business announcements. This phrase maintains professionalism while being less rigid than more formal alternatives. It's especially useful when delivering news that affects services or products. The phrase conveys respect for the reader while clearly indicating the informative nature of the communication.
Example use:
"We would like to inform you about our updated return policy."
"We would like to inform you of our holiday business hours."
"We would like to inform you about changes to our service agreement."
7. This is to Announce
Ideal for positive or neutral announcements in professional settings. This phrase works well for organizational changes, new initiatives, or company achievements. It's particularly effective when making formal declarations that don't require immediate action. The phrase sets an official tone for the information that follows.
Example use:
"This is to announce the appointment of our new CEO."
"This is to announce our expansion into international markets."
"This is to announce the launch of our new product line."
8. Please Take Note
Suitable for semi-formal communications where attention to detail is important. This phrase balances politeness with assertion, making it effective for operational updates or procedural changes. It's particularly useful when you need to guarantee information is acknowledged without being overly formal. The phrase encourages active attention from the reader.
Example use:
"Please take note of the revised meeting schedule."
"Please take note of the changes to our shipping policy."
"Please take note of the upcoming system maintenance."
9. We Hereby Inform
Best for official documents and formal business correspondence where legal or regulatory compliance is important. This phrase carries authority and formality, making it suitable for contractual notifications or policy enforcement. It's particularly effective in situations requiring documented communication. The phrase establishes a formal record of notification.
Example use:
"We hereby inform all shareholders of the annual meeting date."
"We hereby inform you of your selection for the position."
"We hereby inform clients of our updated terms of service."
10. Be Advised That
Appropriate for urgent or important communications requiring immediate attention. This phrase carries a tone of authority and importance, making it suitable for time-sensitive announcements or critical updates. It's particularly effective when the information needs to stand out from routine communications. The phrase signals the significance of the message that follows.
Example use:
"Be advised that emergency maintenance will occur tonight."
"Be advised that your password will expire in 24 hours."
"Be advised that the deadline has been moved forward."
Final Thoughts
Communication flexibility stands at the heart of professional correspondence, with each alternative to "please be informed" serving a distinct purpose in various business contexts. Selecting the most appropriate phrase depends on factors such as audience, formality level, and the specific message being conveyed.
When crafting professional notices, writers should consider both clarity and tone, guaranteeing their chosen expression aligns with organizational culture and reader expectations. The ability to vary communication style while maintaining professionalism demonstrates linguistic competence and attention to detail. Writers who master these alternatives can effectively engage their audience, convey information clearly, and maintain professional relationships. Regular evaluation and updating of communication practices guarantees messages remain current, effective, and appropriate for evolving business environments.
Frequently Asked Questions
How Can I Make 'Please Be Informed' Sound More Casual in Emails?
Writers can replace "please be informed" with friendlier alternatives like "just letting you know," "FYI," "heads up," or "wanted to share" to create a more relaxed email tone.
Should 'Please Be Informed' Be Used in Social Media Communications?
The phrase "please be informed" is too formal for social media's casual, conversational tone. Using friendlier alternatives like "FYI," "heads up," or "just letting you know" works better on these platforms.
Is 'Please Be Informed' Appropriate When Writing to Senior Management?
Using "please be informed" when writing to senior management can appear overly formal and outdated. More direct language like "I want to update you" shows respect while maintaining clear communication.
Does Using 'Please Be Informed' Vary in Meaning Across Different Cultures?
The phrase "please be informed" can carry varying levels of formality and politeness across cultures. In some regions, it's considered highly respectful, while others may perceive it as overly formal or bureaucratic.
Can 'Please Be Informed' Be Used in Text Messages Professionally?
While "please be informed" can be used in professional text messages, it may appear overly formal. More concise alternatives like "FYI" or "just letting you know" are generally more suitable.
